Guidelines for Initial Submissions

Accepted extended abstracts will be published in a proceedings volume of Séminaire Lotharingien Combinatoire. Authors will retain the right to publish a full version of their work in another journal, provided that the conference contribution is indicated as an extended abstract of the full version.

For each submission, you must indicate which author will present the work. A change of presenter will only be possible after advance consultation with the program committee. Each person may be the presenter (i.e., correspondent author) for at most one submission. Program committee members may co-author a paper submitted to the conference, but should not submit the paper themselves, and must recuse themselves from any decisions involving the paper.

Authors should indicate any potential conflict of interest that may exist with program committee members in the submission form.

You have a conflict of interest if a program committee member:

  • is at the same institution as an author
  • has been in a supervisory/supervisee role in the past
  • has been a co-author in the last 5 years or is currently collaborating with an author

As is tradition, there will be a prize for the best student paper. In order to qualify for this prize, all authors on the qualifying submission must be students at the time of submission. You will be asked on the submissions website if your submission qualifies, so please remember to indicate this if it does.

As for the scientific content of the work, the originality of the results and the clarity of exposition will be the primary criteria used to determine which submissions will be accepted.

Formatting requirements and submission procedures

In order to prepare your submission, please take the following steps to format your document according to these specifications. Please prepare your document using standard LaTeX. If you have any user macros, you must include them in your submission.

Please download and unpack the file to one folder. It contains 5 files, including sample.tex, sample.bib, FPSAC2021.cls, plot.pdf, and intended-output-of-sample.pdf.

Compile sample.tex using your favourite editor (if compiling from the command line you may need pdflatex) and make sure the output matches intended output file. Note that you must generate a pdf file – dvi or ps files will not be accepted.

Read the comments in the preamble of sample.tex. In particular:

use \documentclass[submission]{FPSAC2021} for your initial submission;

do not make any changes to font size, page size, layout, etc;

include your title in the usual way, ie. \title[optional short title]{long title};

include your author(s) in the usual way, ie. \author[optional shorter names]{longer names};

use \thanks{…} to include the contact details of author(s), and \addressmark{1}, \addressmark{2} etc. to include the institution(s) of the author(s), and then use \address{\addressmark{1}…} to match author to institution;

use \received{date} to include your date of submission (don’t cheat!);

use \abstract{…} to include your English language abstract. Please do not include any citations in your abstract with \cite{…}. If you need to cite something in your abstract then write it out, as (author year). Also, do not include any custom commands in your abstract;

if you wish to include a French language abstract then you can do this with the \resume{…} command. If you do not wish to include a French language abstract then you can just comment this command out;

include 3-6 keywords with the \keywords{…} command;

the \maketitle command after \begin{document} will generate your title, abstract and keywords automatically.

The FPSAC2021.cls file loads the graphicx package, and so you should be able to include figures with the usual

%figure code
    \caption{A plot of a function.}

commands. Wherever possible, please use .pdf versions of your figures.

  • The FPSAC2021.cls file loads the AMS packages amsmath, amsthm and amssymb. If you wish to load other packages then you must use the usual \includepackage{…} command in the preamble.
  • For the final submissions it will be required to include your bibliography as a separate .bib file rather than using \bibitem{…} commands at the end of the document. This will make life much easier for the editor, as it simplifies the process of making bibliographies consistent. The sample.tex file uses the biblatex package, where the commands
%preamble code

are included in the preamble, and then \printbibliography is used at the end of the document. (This may require installation of the biber package or the texlive-bibtex-extra package (Ubuntu) if you don’t already have it. See below if you are having compile problems). Alternatively, if you wish you can remove these commands and use something like

%bibliography code

at the end of the document. Please use numerical citations in the text, ie. [xx, yy].

  • If you are having trouble compiling sample.tex, make sure your LaTeX distribution is up to date:
    • On a Mac you are probably using MacTeX, so you can run “tlmgr update --all” in the Terminal, or use the TeX Live Utility app in/Applications/TeX.
    • On Windows you are probably using MiKTeX, so you can use the MiKTeX Update Wizard in the Start menu.
    • On Linux you should use your package manager to keep things up to date (your version of LaTeX is probably a variant of TeX Live). Depending on your version of Linux you may also be able to use the “tlmgr update --all” command. To use biblatex you may need to install the separate texlive-bibtex-extra package (on Ubuntu. Your system package may be different).
    • As noted above, you may also need the biber package to get biblatex working (on any system).
    • If you are missing the lipsum package needed to generate the Latin text, include the lipsum style file in the directory containing your tex files.
  • In your initial submission, you must include either a single pdf file of your manuscript, compiled with FPSAC2021.cls, or a zipped (.zip file) containing all necessary files needed to compile your manuscript (including the FPSAC2021.cls file, all figures, the source .tex file and .bib files etc). Do not alter the font size, font, or the margin sizes in the FPSAC2021.cls fileIf your submission is accepted, all source files will be requested.
  • All submissions must use 12pt font, the default font for the above class file, and be 6-12 pages in length, including the bibliography. Submissions that exceed the length restriction, use a different font, or have altered margins will not be accepted.

Submit through Softconf

Please follow the link to the SoftConf website to make your submission. You will need to indicate the presenter name and also if the paper qualifies for consideration for the “best student paper” prize.

Additional guidelines

  • Please spell-check the text before submitting the final version – there are standard spell-checking (or check spelling) softwares in most/all OS. This includes the .bib file, where authors’ names may be misspelled. E.g. Fulton ↔ Futon.
  • A minor matter of style: if hyphenating between a single name, such as Piatetsky-Shapiro, please use a single hyphen in the TeX source. If hyphenating between multiple names, such as Kac–Moody, use two hyphens. For example: Harish-Chandra–Itzykson–Zuber integral.
  • When mentioning Remarks or Examples: these should be defined as macros using \theoremstyle, and share the same counter as definitions, theorems, lemmas, etc. They should not be unnumbered/isolated headings.
  • Proofs: If you have a theorem labelled\begin{theorem}\label{Tsample}then please use\begin{proof} if the proof is located very closely after the statement of the result; or else\begin{proof}[Proof of Theorem \ref{Tsample}] if it is more than a few lines away, and definitely if another result is stated between Theorem \ref{Tsample} and its proof. In particular, please do not use {\em Proof.} or something similar.
  • Avoid use of abbreviations like “wrt”, “wlog”, “iff”.
  • Figures: The document should be compiled (and compilable) using pdflatex (then bibtex, say, then twice pdflatex). In particular, the use of .pdf figures or tikz code is preferred.
  • When compiling, please ensure that it avoids \overfull \hbox or \vbox errors.

Bibliography guidelines

Bibliography is the .bib file, which is required during final submission, and should contain all references.

  • Please be sure to delete the lines with the ISBN or ISSN fields. Note that using % may not comment out a line from .bib files, so simply delete those fields from the FPSAC accepted .bib file.
  • You need not include the lines with the MRCLASS and MRNUMBER fields if you so wish, since these do not get displayed in the PDF output.
  • If mentioning the DOI of an article delete the URL line. It is preferable to use the DOI, which typically starts with “10.****/…”. For instance, in the following information for the .bib file, please remove the URL (and ISSN) line, keeping the DOI line in place.@article {MR1333035, AUTHOR = {Wiles, A.}, TITLE = {Modular elliptic curves and {F}ermat's last theorem}, JOURNAL = {Ann. of Math. (2)}, FJOURNAL = {Annals of Mathematics. Second Series}, VOLUME = {141}, YEAR = {1995}, NUMBER = {3}, PAGES = {443--551}, DOI = {10.2307/2118559}, URL = {}, ISSN = {0003-486X}, MRCLASS = {11G05 (11D41 11F11 11F80 11G18)}, MRNUMBER = {1333035}, MRREVIEWER = {Karl Rubin}}
  • For preprints, use the following template in the .bib file:@misc{KT, AUTHOR = {Khare, A. and Lastname, F.}, EPRINT = {1708.05197}, EPRINTTYPE = {arxiv}, TITLE = {Title of the arXiv preprint}, YEAR = {2017}}(Do not use @article, but @misc. Use EPRINT etc. if there is an arXiv identifier).
  • Author names: All first names should be (edited to become) initials, and never followed by a comma. Usually, it is: Lastname1, F1. and Lastname2, F2. and… While this may not have been the case in the “sample files” created in the past, please manually edit in your .bib file all first names, and keep only their initials intact. Or rather, edit all pre last-names, such as Serre, J.-P.
  • Just to remind you: the total length of each FPSAC submission can be no more than 12 pages, with no alterations to the preamble in the TeX file (font size, margins, etc.).